Salesforce Certified Associate Practice Exam

What is the purpose of manual sharing in Salesforce?

1. To restrict user access based on profiles

2. To grant temporary access to records

3. To automate access for roles

4. To define ownership of records

The correct answer is: To grant temporary access to records

Manual sharing in Salesforce serves the specific purpose of granting temporary access to records for users who do not otherwise have visibility permissions based on their role or profile. This feature is particularly useful in scenarios where there are exceptions to standard sharing rules or when collaboration on specific records is needed on a short-term basis. When manual sharing is utilized, a user can share access to individual records with other users, granting them the ability to view, edit, or manage the records as needed. This process is beneficial in fostering team collaboration without altering overall security settings or configurations. In contrast, other choices are oriented around different aspects of Salesforce's sharing model. Restricting access based on profiles relates to the overall permissions assigned to groups of users, while automating access for roles pertains to standard sharing rules that define broader access based on the organization’s hierarchy. Defining ownership of records is another essential function in Salesforce, but it focuses on who is accountable for a particular record rather than sharing access to it. Therefore, the primary aim of manual sharing is indeed to provide temporary access to specific records for selected users.