Salesforce Certified Associate Practice Exam

What is true about private folders in the context of report and dashboard objects?

1. They can be shared with other users

2. They are accessible to system administrators

3. They can only be seen by the creator

4. They are used for public data displays

The correct answer is: They can only be seen by the creator

Private folders in Salesforce are designed to ensure a higher level of data security and user privacy. When a report or dashboard is stored in a private folder, it is only accessible by the user who created it. This means that only the creator of the folder can view and manage the contents. This feature is particularly beneficial for sensitive data, as it prevents unauthorized access by others within the organization. The other options do not align with the primary function of private folders. Sharing with other users contradicts the concept of privacy that these folders provide. While system administrators have elevated access throughout the platform, they do not typically need to access private folders without permission, as such access would undermine the privacy assurance given to the data in those folders. Lastly, labeling private folders as used for public data displays is inaccurate since the essence of private folders is their exclusivity, and they are not intended for public sharing or visibility within the organization.