Salesforce Certified Associate Practice Exam

Which Salesforce feature is used mainly for 'one-off' sharing arrangements?

1. Profile permissions

2. Manual sharing

3. Shared roles

4. Public groups

The correct answer is: Manual sharing

Manual sharing is utilized for temporary or 'one-off' sharing arrangements in Salesforce. This feature allows individual records to be shared with specific users or groups on an as-needed basis, rather than implementing a broader or more permanent sharing model. When a user needs to provide access to a particular record that would not normally be accessible based on the default sharing settings or the organization-wide defaults, manual sharing provides a flexible solution. This is particularly useful in situations where an exceptional circumstance arises, such as granting temporary access to a sales opportunity or a case. While other options, such as profile permissions and public groups, are designed to manage broader access and sharing policies within Salesforce, they do not facilitate the quick, individual sharing applicable to unique situations. Shared roles provide a way to manage and structure user visibility based on hierarchical roles, making them less suited for one-off sharing. Manual sharing stands out because of its specific focus on individual record access in a straightforward manner.